You use Apple Mail as an e-mail client, do you have to send “heavier” files than usual in the form of attachments and aren’t you sure that the email is actually sent precisely because of this? Well, I don’t see the difficulty … use Mail Drop ! Mail Drop how it works?
Don’t you know what I’m talking about and would you like to deepen the matter? No problem, I’ll settle for you right away! If you have never heard of it, Mail Drop is a service offered by Apple which, using iCloud (the cloud storage service of the Cupertino giant), allows you to send large files up to 5 GB via email. It is very simple to use and allows you to solve the problem of “bulky” attachments in the blink of an eye.
If you are interested in it and want to deepen the discussion, you can read my guide to find out, together with me, how Mail Drop works . I am sure that, at the end of the reading, you will be able to tell yourself very happy and satisfied with what you have learned, as well as, of course, that you have finally succeeded in your intent. How about we bet?
Before getting to the heart of the tutorial, going to explain how Mail Drop works , it seems right to give you some preliminary information about the service in question, in order to allow you to clear your ideas about it.
As anticipated in the opening of the post, Mail Drop is a function offered by Apple based on iCloud , that is, the cloud service of the Cupertino group. It allows you to send attachments by email (all types of files are supported) that exceed the maximum limit of 20 MB set by the “bitten apple” company for standard attachments that can be sent in Mail (and also by many providers e-mail, which limit the size of the attachments that can be inserted in individual emails).
With Mail Drop
Therefore, it becomes possible to send attachments weighing up to 5 GB via Mail (the default e-mail client of macOS, iOS and iPadOS, also accessible in the Web version), which remain available for download for 30 days , after the which are eliminated. In this regard, it is good to keep in mind that Mail Drop has a 1 TB storage limit .
Another thing to consider is that to send heavy attachments with Mail Drop it is not necessary that the recipient of the message must in turn have an iCloud account, use Mail as a client and / or have Apple-branded devices. In all cases, in fact, the user who receives the email will find in the latter the appropriate links which, when clicked, allow you to download large files to the device via a common Web browser.
I also point out that to take advantage of Mail Drop it is essential to use Mail on a Mac updated to macOS Yosemite or later or an iPhone. IPad or iPod touch with iOS 9.2 or later. Using the service from the Web, however, regardless of the operating system in use, just use one of the most popular browsers .
For more details about the limitations of Mail Drop and the minimum requirements to use the service. You can refer to the appropriate page of Apple’s official support.
Mail Drop Mac: how it works
Without the necessary clarifications above. Let’s get to the heart of the tutorial and find out how Mail Drop works on Mac.
To begin with, start the application. Mail on macOS , by clicking on the relative icon (the one with the stamp ) that you find in the Launchpad and / or on the Dock bar. Make sure you have configured your mail account (it doesn’t necessarily have to be iCloud). By selecting the Mail menu located at the top left. Then the Account item from the latter and proceeding as I illustrated in detail in my guide on how to set up e-mail on your computer.
Next, you need to enable the use of Mail Drop for the email account of your interest. To do this, click on the Mail menu located at the top left. Then on the Preferences item. In the window you see appear on the desktop, select the Account tab. At this point, select your mail account from the list on the left. Make sure that the Account Information panel is selected. On the right (otherwise provide it yourself), and check the box next to the wording Send large attachments using Mail Drop.
Once this is done
Close the Mail preferences window and start composing a new message. By clicking on the button with the sheet and pencil that you find in the upper left part of the screen of the program you are now viewing.
In the composition window of the email that is shown to you. Fill in the fields adjacent to the items A , Cc and Subject present at the top with, respectively. The email address of the recipient. The addresses of the users you want them to read in copy and the Post subject. Furthermore, if in Mail you have configured more than one email account. Select the one you intend to use to send the message from the From drop-down menu.
Then, choose the eventual signature you want to add to the email from the Signature menu , type the body of the message in the appropriate area located at the bottom and attach the file you want to send via Mail Drop, by clicking on the button with the paperclip at the top and selecting it from your computer. Then send the message by pressing on the button with the paper airplane located at the top left.
Mail Drop iPhone: how it works
You don’t have your Mac at hand and would you like to understand how Mail Drop works on iPhone ? I’ll explain right away how to proceed. First, take your device, unlock it and access the iOS home screen , then make sure that your email account (does not necessarily have to be iCloud) is configured on the device, by tapping on the Settings icon (the one in the shape of a gear wheel ), selecting the Password and account item on the following screen and proceeding as I explained in detail in my guide on how to set up Mail on iPhone .
Now you need to verify that the use of iCloud features are enabled for Mail (if you have not already done so, of course). To do this, go back to the main Settings screen , touch your name at the top, tap on the iCloud item and turn ON the switch that you find next to the word Mail .
After completing the steps in question. You can finally proceed with sending the message with attachments using Mail Drop. To do this, firstly go back to the iOS home screen and select the Mail application icon (the one with the white letter envelope and the blue background ).
The Mail app is open, start composing a new e-mail message, by tapping on the icon with the sheet and pencil that is located at the bottom right. In the New message screen that is shown to you. Fill in the fields located next to the items A , Cc and Subject at the top with, respectively. The email address of the recipient. Those of the users you want them to read in copy and the subject of the message.
Type, therefore, the body of the message in the appropriate field located at the bottom. Then attach the heavy file you want to include in your email. By tapping on the arrow to the left that you find in the bar above the keyboard. Then pressing on the button with the sheet and selecting the item of your interest from the file manager screen.
If, on the other hand, you want to attach images or videos saved in the photo gallery of the device. Press the icon depicting the landscape that you always find on the bar visible just above the keyboard and select the elements of your interest from the menu that appears.
To as I just indicated. You can attach files to your email by tapping in an empty area of the section dedicated to entering the body of the message. Pressing the flashing cursor and selecting, from the menu that opens. The Add document option or the Insert photo or video one.
To conclude, proceed with sending the e-mail message. By tapping the up arrow button in the upper right corner of the screen. When you see the warning appear. Indicate that the attachments you are trying to send may be too heavy. Therefore you are asked if you want to use Mail Drop. You select the Use Mail Drop option to proceed. Wait for the sending procedure to be started and completed.
Mail Drop iPad: how it works
Do you own an Apple brand tablet and would you like to understand how Mail Drop works on iPad ? In this case, I inform you that the operations to be performed to configure the use of the service and to be able to exploit it are identical in all respects to those already seen in the previous step regarding the iPhone .
On iPadOS , in fact, you can stick to the same indications that I have already given you regarding iOS. Absolutely nothing changes.
Mail Drop iCloud.com: how it works
Now I want to explain how Mail Drop works on iCloud.com. How to take advantage of the functionality in question by accessing Mail from the iCloud website.
First, therefore, start the browser you typically use to surf the net from your computer (eg Safari ) and go to the iCloud.com home page .
Then, log in to your iCloud account. Typing your Apple ID and associated password in the appropriate fields. Passing the multi-step verification and authentication procedure that may be enabled. If required, deciding whether or not to authorize the browser for access to the service.
After logging in, you must worry about enabling the use of Mail Drop for the e-mail account of your interest. To do this, click on the Mail icon (the one with the white envelope and the blue background ). In the next screen. Press the gear wheel icon located at the bottom left and select. The Preferences item from the menu that opens.
In the box that is proposed to you. Then select the Composition tab and check. The box next to the wording Use Mail Drop to send heavy attachments. Then confirm the changes made, by clicking on the Save item located at the bottom right.
At this point
You can finally dedicate yourself to composing. The message that you intend to send with Mail Drop. So, click on the button with the sheet. The pencil at the top and, in the further window that opens. Fill in the fields located next to the items A , Cc and Object with, respectively, the recipient’s email address. Those of the users you want them to read in copy and the subject of the message.
Then compose the body of the email in the appropriate area located at the bottom and attach the file you want to send with Mail Drop. Clicking on the icon with the paperclip located at the top and selecting the latter from the computer in use.
Wait, therefore, that the upload of the selected file is started and completed (you can easily realize this through the appropriate progress bar that appears at the bottom). Proceed with sending the message. By clicking on the item Send located at the top right.